Clifford B. Martin hall @ Pennington Road

Clifford B. Martin Memorial Hall
operated by the
Pennington Road Fire Company & First Aid Unit, Inc.

This page was revised Jnuary 20, 2011.

SPECIAL ANNOUNCEMENT: Respecting complaints and concerns from neighbors, police, and local officials, effective Tuesday, January 18, 2011 we have suspended future rentals for youth or young-adult parties. All rental agreements currently in effect will be honored. Consistent with our rental agreement, functions booked under false pretense that fall into this category will be immediately closed and the deposit will be retained.

Contact information:

E-mail: hall@penningtonroad.org
Phone: 609-882-3221 Option 3
The hall is managed by fire company volunteers who have their own lives and jobs outside the firehouse (and answering alarms!). As a result, it is not staffed every day. E-mails and voice messages are collected about twice a week and returned in the order they were received. Your understanding and patience are appreciated.

Hall location:

The hall is connected to the firehouse at 1666 Pennington Road (NJ Route 31), Ewing, NJ 08618. This is on the northbound side of Pennington Road between Central Avenue and Somerset Street. We are 1.0 miles south of the main entrance for The College of New Jersey.
The hall entrance and parking lot and entrance are in the rear of the firehouse property. It is accessed off Somerset Street or Pennsylvania Avenue. Use the driveway closest to the intersection of Pennington Road. For guests using GPS devices, use the address of 15 Somerset Street, Ewing, NJ 08638 for the driveway. Please instruct guests invited to your affair to enter from this Somerset Street entrance.

Additional Information:

While fees collected from the hall help fund the volunteer fire and ambulance services provided by the Company, they are not considered tax deductible donations.
No rental affair in our hall may continue beyond 1:00 a.m.
The ballroom floor is approximately 64' x 79'.
Maximum occupancy of the hall and kitchen is 320 people inclusive of staff, guests, and entertainment.
Tables are 8' long with folding legs. They have brown tops, but all are not identical. Table linens reduce damage to the tables and give your affair a more polished look. They are encouraged, but not required. (See below.)
No smoking is permitted at rental affairs in accordance with the Smoke-Free Air Act (P.L. 2005, c.383)
Renters are responsible to ensure that attendees and actions of their affair do not disturb our neighbors. Some renters may be required to provide a written security plan prior to the approval or occupancy of their affair.

Rental Fees and Charges (made payable to "Pennington Road Fire Co. & First Aid Unit"):

Hall
- Rental
- Security Deposit: $300.00
  - Reserves your selected date and time
  - Deposit money is retained if
    - There is damage to the facility or its equipment during your affair
    - Action or disturbance at the affair requires police response or intervention to the hall or firehouse
  - Deposit money is returned to the renter at the address provided on the agreement by company check within 30 days after the affair.
Kitchen
- Access to kitchen counter space and ice in the ice machine is included in hall rental.
- Access time for cooking needs to be coordinated with other hall events.
- Rental
  - For any cooking or on-site food preparation: $400.00
  - For use of warmers or stove to reheat prepared food: $200.00
- Security Deposit: $200.00
  - Deposit money is retained if
    - There is damage to the kitchen or its equipment during your affair
    - Action or incident in the kitchen requires fire department response
    - Use of any cooking or warming equipment without prior authorization in the rental agreement
  - Deposit money is returned to the renter at the address provided on the agreement by company check within 30 days after the affair.

Cancellations:

By the renter
- Entire deposit is retained if hall cannot be rebooked on your date, regardless of the time of day.
By the Company or hall management
- Hall becomes unusable or unsafe (Full refund of deposit and rentals.)
- Hall is required by emerency management for disaster use (e.g., flood sheltering, etc.) (Full refund of deposit and rentals.)
- Renter or guests do not abide by directions from the firehouse monitor assigned to the event or Company administration. The renter is required to designate a liaison who will be the primary point of contact between the Company and the rental party. (No refunds.)
- Usage or any action during the event jeopardizes the readiness or safety of the firehouse or its staff for public safety or emerency response. This includes keeping attendees' cars out of the volunteer members' parking lot and away from all bay doors. (No refunds.)
- The type of event is discovered to be different that what was represented at the time of rental.
Any refunds will be limited to the amount of the deposit and rental. The Company does not assume any liability for any other expenditures on the renter's behalf.

Catering

Our current house caterer is Sloc's Grill at 1677 Pennington Road. Call them at 609-771-0026.
Other caterers can be hired, but will not have access to the house caterer's stored kitchen equipment or table settings.

Bar

Bartenders are arranged by the hall administration.
All beverages and supplies are the renter's responsibility.
Flat fee of $100.00 per bartender will be ready in the form of cash or a money order to be paid directly to the bartender at the beginning of the affair.
If the affair is extended the bartenders have the option to stay or close the bar. If they choose to stay they each receive $20.00 in cash or money order for the extended time.

The following is a recommendation for the number of bartenders based on the size of the affair:

# Attendees	# Bartenders
0-99	1
100-175	2
176-250	3
251-320	4

Linens

Renters are encouraged to use table linens to give the table set-up a more uniform, attractive, and professional look.
Arrangements should be made directly with Sanitary Linen Supply Company 609-882-4040

Rent our hall! Here's the process:

Be familiar with the information above.
Coming soon...you'll be able to check hall dates yourself on-line here.
Complete the reservation request and deliver it with the deposits noted above. This information can also be provided in an e-mail by clicking here.
When your date is confirmed and deposit is received, the cancellation policy will apply and you will be provided with a rental agreement to sign and return. In most cases the agreement can be e-mailed to you in Adobe PDF so you can print, read, and sign it at your leisure.
Due date and terms for the balance of rental payment will be specificed in the agreement.
Access to the hall for set-up is mutually arranged with the hall management.

Thank you for your interest,

Volunteer Officers and Members
Pennington Road Fire Company & First Aid Unit, Inc.
1666 Pennington Road
Ewing, NJ 08618
Non-Emergency 609-882-9885